vasilescu.pro Solutions Privacy Policy
Last updated: April 21, 2026, version 2.0
This Privacy Policy describes how your personal information is collected, used, shared, and protected when you visit, interact with, or engage the professional services of https://vasilescu.pro (the “Site”, “vasilescu.pro”, “we”, “us”, or “our”).
We are committed to protecting the privacy and confidentiality of our clients, participants, and partners, including corporations, think tanks, policy makers, and diplomatic delegations.
1. DATA CONTROLLER
The data controller responsible for your personal information under European data protection laws is:
Dragos-Cristian Vasilescu
vasilescu.pro Solutions
TU Wien Innovation Incubation Center
Taubstummengasse 11
A-1040, Vienna, Austria
Email: [email protected]
2. PERSONAL INFORMATION WE COLLECT
We collect data to provide high-level advisory, seminar, and negotiation training services. This includes:
- Interaction & Device Information: When you browse the Site, we automatically collect basic technical data, including your IP address, web browser type, time zone, referring/exit pages, date/time stamps, and data from cookies or pixel tags.
- Professional & Engagement Information: When you contact us, register for an event, or contract our services, we collect your name, professional email address, phone number, corporate or diplomatic affiliation, official role, billing address, and necessary payment metadata.
3. LEGAL BASES AND HOW WE USE YOUR DATA
Under the EU GDPR, we process your data using distinct lawful bases depending on your interaction with us:
| Purpose of Processing | Data Scope | Lawful Basis (GDPR Art. 6) |
| Fulfilling Engagements: Delivering advisory services, workshops, seminars, and executing corporate/diplomatic contracts. | Names, corporate/diplomatic affiliations, contact details, contract details. | Performance of a Contract |
| Legal Compliance: Fulfilling statutory financial reporting, bookkeeping, and anti-money laundering regulations. | Invoices, billing data, transaction history, identification details. | Legal Obligation |
| Operational Security & History: Preventing fraud, ensuring site security, and maintaining historical records of professional advice rendered. | IP addresses, logs, client relationship histories. | Legitimate Interests |
| Alumni & Professional Networks: Sending event updates, alumni notices, policy briefs, and corporate insights to current and former clients. | Names, professional email addresses, organizational affiliation. | Legitimate Interests |
| Marketing & Newsletters: Sending public marketing materials or newsletters to non-clients who request them. | Email addresses, subscription preferences. | Consent |
Special Category Data & Contextual Data (Art. 9 GDPR): Due to the high-level nature of our business and diplomatic advisory services, certain interactions may contextually reflect political opinions, institutional alignments, or specific dietary/religious requirements (e.g., catering for summits). We only process this data when strictly necessary for event execution based on your explicit consent (e.g., dietary forms) or if the data relates to public figures who have manifestly made the information public.
4. SHARING YOUR PERSONAL INFORMATION
We do not sell your personal data. We only share information with trusted third parties or strategic entities when necessary to deliver our services:
- Service Providers: We use standard infrastructure providers to host and secure the Site, such as the Cloudflare Content Delivery Network (CDN) for DDoS mitigation, and Google Analytics to evaluate general site usage.
- Event Sponsors and Co-Organizers: To support the financial viability and institutional reporting of our high-level seminars and summits, we interact with financial partners and sponsors.
- By default, we only share anonymized, pseudonymized, or aggregated demographic reports (e.g., participant metrics, sector representations) with sponsors for their internal metrics or grant compliance. Real identities are kept secure under our data custody.
- For specific events explicitly designated and marketed as “co-hosted,” “co-organized,” or “presented jointly” with a strategic partner, data processing is handled under a Joint Controllership framework (Art. 26 GDPR). In these explicit cases, both we and the designated co-host retain access to registration data to execute the event and fulfill joint institutional objectives.
- Legal Disclosures: We may share your information to comply with applicable laws and regulations, respond to a subpoena, or protect our intellectual property and legal rights when engaging with governmental or judicial authorities.
5. INTERNATIONAL DATA TRANSFERS
As vasilescu.pro Solutions serves an international clientele, your information may be transferred outside of the European Economic Area (EEA), including to the United States and Canada.
To ensure your data remains protected globally, transfers to third countries are secured via standard regulatory frameworks, including EU Adequacy Decisions (such as with Canada) and the implementation of EU-approved Standard Contractual Clauses (SCCs) with international vendors and platforms.
6. DATA RETENTION & LIMITATIONS ON ERASURE
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy.
Important Notice Regarding Data Erasure Rights:
While you possess the right to request the deletion of your personal data, this right is not absolute and is subject to strict operational and statutory limitations under Austrian law:
- Tax & Corporate Law: Financial records, invoices, and relevant contract data must be legally retained for a mandatory period of 7 years to comply with Section 132 of the Austrian Federal Fiscal Code (Bundesabgabenordnung – BAO).
- Integrity of Professional History: Similar to institutional risk-management protocols, core records regarding advisory engagements, past participation in diplomatic or business seminars, and critical operational histories cannot be deleted if they remain necessary to maintain the integrity of our professional records or prevent conflict-of-interest and security risks.
7. COOKIES AND TRACKING TECHNOLOGIES
The Site utilizes cookies, log files, and web pixels to optimize your browsing experience, analyze site performance, and protect our digital infrastructure. You can manage, block, or delete cookies directly through your personal internet browser settings at any time.
8. SPECIAL PROCESSING CONTEXTS
A. Acting as a Data Processor for Government and Institutional Clients
When vasilescu.pro Solutions is retained by governments, diplomatic missions, or state-backed policy institutes to deliver private briefings or internal training, we frequently act strictly as a Data Processor. In these scenarios, the institutional client remains the Data Controller. Our processing of delegate or personnel lists is strictly governed by the public task mandate of that institution and our specific service level agreement with them, rather than this standard policy.
B. Processing for Statistical, Academic, and Strategic Research
In collaboration with international think tanks, academic bodies, or policy research organizations, we may pseudonymize or anonymize historical negotiation metrics, framework outcomes, and workshop data. In accordance with Article 89 of the GDPR, processing data strictly for statistical, historical, or scientific research purposes is permitted to maintain long-term institutional records, provided the data is stripped of direct personal identifiers and cannot be used to identify individual participants.
9. YOUR GLOBAL DATA RIGHTS
Depending on your jurisdiction (such as the EU GDPR or state-specific frameworks like the California Privacy Rights Act), you hold the following rights regarding your personal data:
- The right to access the personal data we hold about you.
- The right to request rectification of inaccurate or incomplete data.
- The right to request restriction of processing under specific conditions.
- The right to request erasure, subject to the statutory and operational retention exemptions detailed in Section 6.
To exercise any of these rights, please contact us directly at [email protected].
10. CHANGES TO THIS PRIVACY POLICY
We reserve the right to modify this Privacy Policy at any time. Updates will be signaled by a revised “Last updated” date at the top of this document.
- For general website visitors, changes take effect immediately upon posting.
- For active clients, any material changes regarding how we handle your professional data will be communicated to you directly via your registered email address.
11. RELATED LEGAL DOCUMENTS
For complete information regarding your engagement with us, please review our other primary legal agreements: